This Policy applies to all users to whom services are provided by Sign-In Solutions. We are committed to protecting and respecting your privacy. This Privacy Policy does not apply to services offered by other companies or individuals, including products or websites that may be linked from our services. It does not cover the information practices of other companies and organizations that advertise our services and may use cookies, pixel tags and other technologies to serve and offer relevant ads, however we strictly believe in the taking the consent before providing any information to the third party.This Policy (together with other documents referred to herein) describes how the information we may receive from you is used, disclosed, and protected. Our goal in this all-user Privacy Statement is to provide clear and transparent information about how we handle the processing of your data.With your consent we shall collect personal information that you share during your communication with us regarding our services. In addition to the above, we will need to use your personal information for audits and compliance to meet our legal obligations under the applicable law.For using our website, you give the consent to adhere to the   ‘Terms of Services’.

Our Rights

We have the right, without provision of notice to:

• Take appropriate legal action, including, without limitation, referral to or cooperation with law enforcement or regulatory authorities, or notifying the harmed party of any illegal or unauthorized use of the Website; and
• Terminate or suspend your access to all or part of the Website for any or no reason, including, without limitation, any violation of these Terms of Service.

You waive and hold harmless company and its parent, subsidiaries, affiliates, and their respective directors, officers, employees, agents, service providers, contractors, licensors, licensees, suppliers, and successors from any and all claims resulting from any action taken by the company and any of the foregoing parties relating to any, investigations by either the company or by law enforcement authorities.

Collecting and processing your personal information:

For the purposes of this Privacy Policy, Sign-In Solution is a Data Controller of your personal information. Our legal basis for collecting and using your personal information, as described in this Privacy Policy, depends on the information we collect with your consent and the specific context in which we collect it.We may process your personal information because:

• We need to perform a contract with you, such as when you create a Policy with us.
• You have given us permission/consent to do so.
• The processing is in our legitimate interests, and it’s not overridden by your rights.
• To comply with the law.

How do we collect your personal information?

We use different methods to collect data from and about you including through:

(a) Direct interactions. You may give us your Identity Data, Contact Data, Contact Forms and Surveys Data, Marketing Communications Data, Social Media Data and Financial and Legal Events Data by filling in forms or by corresponding with us by post, phone, email or otherwise.

(b) This includes personal information you provide when you:

• apply for services;
• subscribe to our service or publications;
• request marketing to be sent to you;
• enter a competition, promotion or survey; 
• give us feedback or contact us.

(c) Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, Usage data about your browsing actions and patterns. We collect this personal information by using cookies and other similar technologies and from the communications we receive from your browser. We collect this data by using cookies, server logs and other similar technologies Please see our Cookie Policy  for further details about how we use cookies and other similar technologies.

(d) Third parties or publicly available sources. We may will receive personal information about you from various third parties and public sources as set out below:

• Device and Usage Data from third parties, including analytics providers such as Google;
• Content from communication services, including email providers and social networks, when you give us permission to access your data on such third-party services or networks;
• Public information about you in directories, for example of professional memberships or qualifications.

If you provide us, or our service providers, with any Personal Data relating to other individuals, you represent that you have the authority to do so and acknowledge that it will be used in accordance with this Policy. If you believe that your Personal Data has been provided to us improperly, or to otherwise exercise your rights relating to your Personal Data, please contact us by using the information set out in the “Contact us” section below.

Why we collect personal information.

As an organisation, we introduce candidates to clients for Temporary worker placements, independent professional contracts, and permanent employment. Database of the candidates and client data is recorded/stored in-order to support our candidate’s careers aspirations and our clients’ resourcing needs. The exchange of personal data of the candidates to the clients is a vital part of this process.The primary purpose for collecting your personal information is to process your employment application. We will also collect your information if we are legally required to do so, under the applicable law.

What information will be collected with your consent:

• Location information – This will be there by default through cookies acceptance.
• IP address – This will be there by default through cookies acceptance.

We will collect the following categories of personal information that you choose and consent to provide us on our website:

• First name and last name
• Contact details;
• Address, State, Province, ZIP/Postal code, City;

Your information may be collected through the all users of the Website aggregated for direct marketing via e-mail, messaging, or telephone, but you may at any time opt-out of receiving future marketing communication.

Use of personal information:

Sign-In Solution will process your personal information with your consent lawfully, fairly and in a transparent manner as per the applicable local laws. Your Personal information gathered or collected by Sign-In Solution will be used for managing process associated with your employment. The information held by Sign-In Solution will be used lawfully for the following purposes/reasons.

• To fulfil a contract, we have with you when you consent to it;
• To ensure that the Content and Services provided through the Website are presented in the most effective manner for you and for your device;
• Recruitment, selection and appointment functions

Third Party

Sign-In Solution may disclose your information to third parties in the following circumstances with your consent.

• We may disclose user (job-seeker) information to the advertiser of the job only after receiving your consent to do so. Advertisers are Companies who have agreed to Terms and Conditions of Business to process your personal information lawfully, fairly and in a transparent manner following data protection law.
• The information you provide in your chat message to the recruiter who invited you to chat. The said personnel are also subject to Sign-In Solution’s data protection policy.
• To comply with a legal or regulatory obligation or court order.

However, please note that Phone numbers collected for SMS consent will not be shared with third parties or affiliates for marketing purposes.

Security and Control of Personal Information

Sign-In Solution uses a variety of safeguards to protect your information from misuse, loss, alteration and destruction. Reasonable steps are adopted to store/possess accurate data. Sign-In Solution will not disclose any of the information you provide to us without your consent.

• We hold the personal information on secure systems managed by Sign-In Solution. Appropriate measures are taken to prevent all users from unauthorized access to or unauthorized alteration, disclosure, or destruction of information that we hold. In particular:
• We review our information collection, storage and processing practices, including physical and security measures to guard against unauthorized access to systems.
• We restrict access to personal information to Sign-In Solution employees and software providers who need to use your information to provide our services or respond to your requests.
• We train our staff on how to keep your information secure and private.

Sign-In Solution will report and take steps outlined by the data protection law if your information is part of a security breach.

Disclosure of information outside the Local Jurisdiction

Your information may be accessed by our staff working within and outside the Local Jurisdiction and third-party companies that we may use to provide part of our services and who may be located outside the Local Jurisdiction. Both our staff and third parties are obligated to keep your information safe and private.

In case any data is required to be shared with any third-party agencies situated outside the local Jurisdiction, such information may only be shared after receiving consent from you. Sign-In Solution will ensure that such third-party agencies/clients/companies are bound by Sign-In Solution’s privacy policy using information lawfully.

Your Rights

With respect to the processing of your Personal Data, you will always have the rights as provided by the applicable local law. In addition, this Policy provides you with the following rights:

• Right to access:

• This enables you to receive a copy of the personal data that Sign-In Solution holds about you and the reason for which it is being processed & disclosed.

• Right to request correction and deletion:

• Subject to applicable local laws, you will be entitled to request Sign-In Solution to rectify, delete or block (as appropriate) your Personal Data that is incorrect, incomplete, or unnecessary. You have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data in-order to comply with local laws. However, the only reason we would be unable to delete information at your request is where there is a legitimate legal reason why we are obligated to keep it.

• Right to data portability:

• Subject to the applicable local law, you will be entitled to receive a copy of certain Personal Data in a commonly used machine-readable format. This right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

• Right to object:

• You will have the right to object on processing your personal data on this ground that it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. Despite your objections, Sign-In Solution may be required or permitted by law to process your personal Data. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which over-ride your rights and freedoms.

• Right to restriction of processing:

• You have the right to require Sign-In Solution to restrict it from processing your Personal Data in the following circumstances (1) if you want us to establish the data’s accuracy; (2) where our use of the data is unlawful but you do not want us to erase it; (3) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (4) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. During the restricted processing period, Sign-In Solution will only process the Personal Data for storage purposes, with your consent, for the establishment, defence or exercise of legal claims, or other purposes permitted by law.

• Remedies in case of a violation:

• You are entitled to all rights and remedies provided by the applicable law of Land. Generally, you should seek redressal in respect of violation of this Policy from Sign-In Solution which originally collected the relevant Personal Data.

• The right to non-discrimination related to the exercising of your rights under the applicable law of land.

• Right to withdraw consent:

• Where the data processing is based on your consent, you may withdraw that consent at any time. Withdrawal of that consent will not affect the lawfulness of processing based on that consent prior to its withdrawal.

• The right to obtain information about the personal data we have collected from you and sold or disclosed to other subjects, if you are a California resident.

1. • The right to opt-out from processing your personal information to third parties.
   • In addition, if you are a California resident, you have the right to request from us to disclose to you the following:
     • The categories of personal information we have collected about you.
     • The categories of sources from which the personal information is collected.
     • The business or commercial purpose for collecting or selling your personal information.
     • The categories of third parties with whom we share personal information.
     • The specific pieces of personal information we have collected about you.

How can you exercise your rights as the owner of personal information:

You may submit your requests to exercise your right under the by email: dpo@signinsol.com

Please note that we may ask you to verify your identity before responding to such requests. You have the right to complain to a Data Protection Authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

Cookie Policy

Sign-In Solution stores cookie and takes your consent vide the cookie declaration when you visit our website www.signinsol.com. This cookie simply allows our website to deliver the best experience to you personally and does not provide any tracking or functionality outside of the www.signinsol.com website. With this cookie we can remember your last search when you return and maintain your search preferences.

Websites use cookies for many different purposes, including but not limited to:

• Get information about the traffic on our website
• Provide you with essential functionalities of our website
• Track your browsing behavior
• Track your engagement with social service
• Collect information about how users use our website
• Remember your preferences for our website
• Personalize content and advertisements.

• We do not use analytics or tracking system(s) to provide anonymous information for reporting purposes within  www.signinsol.com  without your consent on the cookies captured. We also confirm that we do not share your information with anyone outside  www.signinsol.com.

• If you are ever redirected from our website to any other website or websites, then it is highly likely that other websites may have cookies which may be used for various purposes. It is up to you to decide what actions to take on other websites.

• Please note that we only use the essential cookies. They allow us to provide you with the essential features of our website, such as website navigation or logging in the secured areas. Using them is in your best interest, hence all the applicable personal data protection laws allow us to use them freely. We use other types of cookies only with your prior explicit consent.

• Deleting or disabling cookies

• You may delete or disable cookies through your browser settings. However, you should keep in mind that deleting or disabling cookies may lead to inconvenience while using our website that would not have happened if you consented to the use of cookies.

How to access, change, delete or obtain a copy of your information
Sign-In Solution is the controller of your information. If you have any queries about
your Personal Data, we request you to primarily contact the relevant recruiting personnel through provided contacts or channels.

In case you wish to exercise your rights as described above, you will request in writing. Sign-In Solution shall validate and ask for additional information to be able to fulfill your request. Such requests will be answered by Sign-In Solution within the time frames required under the applicable local laws or, in the absence of such timeframes, within a reasonable time.
The applicable Data Protection laws give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.

For any of the above please write to DPO@signinsol.com.

Jurisdictions

If your personal data is processed for the following countries, the laws shall apply as follows and are detailed in the provided link:

• European Union (EU) member states, including the United Kingdom, will adhere to the General Data Protection Regulation (GDPR) 
• United States data processing will comply with federal and state laws, including the California Consumer Privacy Act (CCPA) – Codes Display Text (ca.gov)
• Singapore (APAC) – https://www.pdpc.gov.sg/Overview-of-PDPA/The-Legislation/Personal-Data-Protection-Act
• India – Digital Personal Data Protection Act 2023.pdf (meity.gov.in)

For other countries, data processing will comply with relevant local privacy laws and regulations. Please refer to the link provided for detailed information regarding the applicable laws in each jurisdiction. We are committed to ensuring that your personal data is handled in accordance with the applicable laws and regulations of the respective jurisdictions.

Complaints

If you have a grievance about the way your personal information is being managed by Sign-In Solution, or have any privacy concerns you should contact Sign-In Solution Data Protection Officer at:

Email: DPO@signinsol.com

Amendments

We keep our Privacy Policy under regular review. Any changes to our Privacy Policy in the future will be posted on our website. We recommend that you re-visit this Policy from time to time to learn of any such changes to this Policy.

This Privacy Policy was last updated February -17-2024.